Privacy Policy

Last updated on 05/04/2022

The TRANSCAN-3 data privacy policy complies with the provisions set out in the General Data Protection Regulation (EU) 2016/679.

Your privacy when using this Website is of utmost importance to the TRANSCAN-3 network. Therefore, we have taken technical and organisational measures to ensure that data protection regulations are observed both by us and by external service providers. In addition, data processing is carried out using processors and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes designated.

You will find below the detail on our practices in connection with information that we collect, use and disclose through activities that link to our service and the choices you can make about the way your information is collected and used.

This Policy does not apply to third party links on the TRANSCAN-3 Website. In particular, when you sign up to receive a TRANSCAN-3 newsletter, you will be directed to a third-party service provider Website and use of such external Website is subject to the terms and conditions of that external Website.

By providing Personal Information to us, you agree to the terms and conditions of this Privacy Policy.

What TRANSCAN-3 collects

On our Website, personal data is collected and stored only to the extent that is technically necessary and only if freely provided by the user to register for an event, events or news; submit partner searches, and to participate in a funded trans-national project, etc. User’s personal data is not visible to the public.  

TRANSCAN-3 may collect the following types of personal data, in a various way, including, but not limited to:

  • Information about user visit and use of this Website (this includes IP Address);
  • Personal Data freely provided by the user - this includes name, email address, and any other details specifically asked in registration forms for an event, partner searches, symposia, news or to participate in a funded trans-national project.

User information will not be disclosed to any third party unless the user has given the consent to such disclosure.

What TRANSCAN-3 does with the information gathered

User’s Personal Data may be collected in particular for the following reasons:

  • To respond to user’s inquiries. User’s email address may be added to the mailing list and user may receive email messages containing information about news or events;
  • To re-contact the user if TRANSCAN-3 needs to do so (voluntary submission of personal document i.e. CV);
  • To give the access to the TRANSCAN-3 reserved area(s).
  • To obtain statistics about the results of the TRANSCAN-3 communication and dissemination strategy

TRANSCAN-3 does not share personally identifiable information with unrelated Third Parties, which are not covered by this Privacy Policy without user’s prior permission, except to the extent reasonably necessary to:

  • Correct technical problems and malfunctions;
  • Protect the security and integrity of our Website;
  • Protect our rights, interests and property and the rights, interests and property of others;
  • Comply with laws or to respond to judicial process;
  • Provide information to law enforcement agencies or for an investigation of a matter as applicable, or otherwise as required or permitted by law.

Data for event registration

If you transmit data to us via a Website to register to an event this data will be treated as confidential and will only be shared with our partners involved in the event organisation for the sole purpose of event organisation.

News & events, partner search submission forms

If you transmit your contact email via our news/event submission forms this contact email will be treated as confidential and will only be shared among the TRANSCAN-3 network consortium.

E-Mails to the TRANSCAN-3 network

When you send us an e-mail this e-mail and your e-mail address will be used solely for correspondence purposes. You consent to forwarding your e-mail among the TRANSCAN-3 network in order to provide you with optimal support.

TRANSCAN-3 database

The TRANSCAN-3 database consists of project data and network data. Contact data of people involved in projects/network are stored only to a very limited extent. These contact data are not available to the public and are only used for updating the database or for impact research purposes (e.g. impact assessments, surveys, etc.).

What are User’s rights

The user has the right, at any time, to know whether his/her personal data has been stored and to learn about contents and origin, to verify accuracy or to ask for them to be supplemented, cancelled, updated or corrected, or for their transformation into anonymous format or to block any data held in violation of the law, as well as to oppose their treatment for any and all legitimate reasons. Requests should be sent to TRANSCAN-3 at the following address:

How TRANSCAN-3 assures Security

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, TRANSCAN-3 has put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information that is collected online. The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition, the data are accessible to external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies) appointed as Data Processors by TRANSCAN-3 and covered by this Privacy Policy.

If the user provides TRANSCAN-3 with information about third parties, it is assumed that the consent to do so has been given to collect, process and transfer their Personal Data to the same extent as those of the user.

Where TRANSCAN-3 processes the Data

The Data is processed at TRANSCAN-3 operating offices and in any other places where the parties involved with the processing are located. For further information, please contact us at

Data Transfer and Usage Statistics

For technical reasons, when you access our Website, your Internet browser automatically transmits data to our Web server. These data include, among other things, the date and time of access, the URL of the referring Website, the accessed file, the amount of data transmitted, the browser type and version, the operating system, and your IP address. These data are stored separately from other data that you enter when using our Website. It is not possible for us to assign these data to a specific person. They are analyzed for statistical purposes and then deleted.


Cookies are used in order to expand the range of functions. This enables data to be temporarily stored on your computer. You can prevent this storage by changing your browser settings accordingly, and you can delete existing cookies at any time. If you deactivate the use of cookies completely, this may lead to restrictions in the range of functions of our webpages.

Google Analytics – Analytical tool for web statistics

The TRANSCAN-3 Website use the analytical tool Google Analytics to monitor how readers use the Website. Google Analytics is a web analytics service provided by Google, Inc. (“Google”).

TRANSCAN-3 uses the analytical tool to collect and evaluate information on how visitors use the TRANSCAN-3 Website, with the aim of improving the functionality of the Website.  

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of this Application, to prepare reports on its activities and share them with other Google services. Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

Preventing storage of your visitor data

Google Analytics’ guidelines on privacy protection entitle you to deny Google Analytics permission to store your visitor data. If you do not want Google Analytics to store your data, you can disable Google Analytics action, you can install “Google Analytics Opt-out“, which is an add-on function for your browser that will prevent storage of such data.

You can also prevent the use of cookies on your computer by adjusting the necessary browser settings. If you choose to do this, you should be aware that you may not be able to use all of the Website’s functionality.

By using the Website, you agree to Google processing data on you in the way and for the purpose as described above.

Third party cookies

When visiting TRANSCAN-3 Website, the user may receive cookies from visited site run by other organizations (third parties) for example “embedded” video or “social plugin” from social networking services. These are parts of the page visited generated directly from these sites and integrated into the site’s host page. The most common use is aimed at content sharing on social networks.

The presence of these plugins entails the transmission of cookies to and from all sites managed by third parties. The management of information collected by third parties is governed by their policies.

Other Third-Party Websites

TRANSCAN-3 Website may contain links to other Third-Party Websites. The user should carefully review the Privacy Policies and practices of other Websites, as TRANSCAN-3 does not have any control or responsibility over Third-Party Websites. Therefore, TRANSCAN-3 cannot be responsible for the protection and privacy of any information, which the user provides whilst visiting such sites and such sites are not governed by this Privacy Policy.

Cookies used







Anonymized analytical cookie

KLT is a cookie that collects, transmits and processes data exclusively anonymously in order to track the effectiveness in terms of usability of the objects on the Site.


2 years

Anonymized analytical cookie

Registers a unique ID that is used to generate statistical data on how the visitor uses the website.


1 day

Anonymized analytical cookie

Registers a unique ID that is used to generate statistical data on how the visitor uses the website.


1 day

Anonymized analytical cookie

Used by Google Analytics to throttle request rate

Changes to this Privacy Policy

TRANSCAN-3 reserves the right to make changes to this Privacy Policy at any time by giving notice on this Web page. Thus, we encourage users to periodically check this Policy and refer to the date of the last modification listed at the top of the page. The use of our Website following these changes means that the user accepts the revised Privacy Policy.

Contact Us

If there are any questions regarding this privacy policy, you may contact us at

Information provided by you via general e-mail inquiries to TRANSCAN-3 such as your e-mail address is used only to respond to your inquiries in the ordinary course of business, and is never shared with third parties.